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Privacy Policy
Onusmu is a personal memory app. You start a recording session, the app turns what is said into text, and you can ask questions about it later. That means the app handles some of the most personal information there is: your voice and your conversations. This policy explains what we collect, why, who it is shared with, and the choices you have.
Onusmu is provided by [COMPANY LEGAL NAME], [REGISTERED ADDRESS] (“we”, “us”). We are the controller of the personal data described here. You can reach us at [CONTACT EMAIL].
1. Information we collect
| Information | When it is collected | What it is used for |
|---|---|---|
| Audio from your device’s microphone | Only while a recording session that you started is running. The app shows a recording indicator for the whole session. | Converting speech into text. |
| Transcripts and their dates and times | Created from your recordings. | Your memory timeline, search, and answering your questions. |
| Questions and answers in the AI chat | When you ask the assistant something. | Finding the relevant transcripts and generating an answer. |
| Account details: [E.G. EMAIL ADDRESS, NAME, SIGN-IN PROVIDER ID — OR STATE THAT NO ACCOUNT IS REQUIRED] | When you create an account or sign in. | Signing you in and keeping your memories tied to you. |
| Device and diagnostic data: [E.G. DEVICE MODEL, OS VERSION, APP VERSION, CRASH LOGS — LIST WHAT IS ACTUALLY COLLECTED] | When you use the app. | Keeping the app working and fixing faults. |
| Usage analytics: [DESCRIBE, OR STATE THAT NONE IS COLLECTED] | [WHEN] | [PURPOSE] |
| Email address on this website | When you ask for early access. | Telling you when early access opens. |
Recordings can contain anything that was said, including information about other people and sensitive information such as health or financial details. We treat all recordings and transcripts as sensitive.
We do not collect audio when no recording session is running, and the app cannot use the microphone without the permission you grant in your device settings.
2. How recordings are processed and stored
- Transcription. [STATE WHERE SPEECH IS CONVERTED TO TEXT: ON THE DEVICE, ON OUR SERVERS, OR BY A NAMED THIRD-PARTY PROVIDER]
- Audio retention. [STATE WHETHER AUDIO IS DELETED AFTER TRANSCRIPTION OR KEPT, AND FOR HOW LONG]
- Transcript storage. [STATE WHERE TRANSCRIPTS ARE STORED: ON THE DEVICE, IN THE CLOUD, AND IN WHICH COUNTRY/REGION]
- AI answers. When you ask a question, the relevant parts of your transcripts are sent to [NAME OF AI MODEL PROVIDER, OR “OUR OWN SERVERS”] to generate the answer.
- Security. [DESCRIBE THE MEASURES ACTUALLY IN PLACE, E.G. ENCRYPTION IN TRANSIT AND AT REST, ACCESS CONTROLS]
3. How we use information
- To provide the app: recording, transcription, your timeline, search and AI answers.
- To keep the service secure and to find and fix problems.
- To respond when you contact us.
- To send service messages, and early-access news if you asked for it.
We do not sell your personal information. We do not use your recordings or transcripts for advertising. [STATE WHETHER RECORDINGS OR TRANSCRIPTS ARE EVER USED TO TRAIN OR IMPROVE AI MODELS, BY US OR BY PROVIDERS, AND WHETHER ANY HUMAN REVIEW TAKES PLACE]
4. Legal bases (EEA, UK and Switzerland)
- Performance of our contract with you: providing the features you use.
- Your consent: microphone access, and early-access emails. You can withdraw consent at any time.
- Our legitimate interests: security, fault diagnosis and improving reliability.
- Legal obligations: where the law requires us to keep or disclose information.
5. Who we share information with
We share personal data only with service providers that process it on our behalf and under contract:
| Provider | Purpose | Data involved | Location |
|---|---|---|---|
| [SPEECH-TO-TEXT PROVIDER] | Transcription | Audio | [COUNTRY] |
| [AI MODEL PROVIDER] | Generating answers | Questions and relevant transcript text | [COUNTRY] |
| [CLOUD HOSTING / DATABASE PROVIDER] | Storage | [DATA] | [COUNTRY] |
| [ANALYTICS / CRASH REPORTING PROVIDER, IF ANY] | Diagnostics | [DATA] | [COUNTRY] |
We may also disclose information if the law requires it, to protect the rights and safety of people, or as part of a merger or sale of the business, in which case this policy continues to apply to your data.
6. International transfers
[STATE WHETHER DATA LEAVES THE USER’S COUNTRY/THE EEA AND THE SAFEGUARD USED, E.G. STANDARD CONTRACTUAL CLAUSES]
7. How long we keep information
- Audio: [RETENTION PERIOD]
- Transcripts and chat history: until you delete them or delete your account[CONFIRM].
- Account details: until you delete your account.
- Backups and logs: [RETENTION PERIOD]
8. Your choices and rights
- Recording is always started by you, and you can pause or stop at any time.
- Microphone permission can be withdrawn in your device settings.
- Deletion: you can delete your account and data in the app, or by following the steps on Delete your data.
- Depending on where you live, you may have the right to access, correct, delete, export or restrict the use of your personal data, to object to processing, and to complain to your local data protection authority. California residents have the right to know, delete and correct, and not to be discriminated against for exercising those rights.
To exercise any of these rights, contact [CONTACT EMAIL]. We respond within [E.G. 30 DAYS].
9. Recording other people
Your recordings may capture other people’s voices. You are responsible for telling the people around you that you are recording and for getting their consent where the law requires it. Recording laws differ between countries and regions. If you believe you were recorded without your consent, contact [CONTACT EMAIL].
10. Children
Onusmu is not intended for children under [13 / 16 — CHOOSE PER TARGET MARKETS], and we do not knowingly collect their personal data. If you believe a child has given us personal data, contact us and we will delete it.
11. Changes to this policy
If we make material changes we will tell you in the app or by email before they take effect, and update the date at the top of this page.
12. Contact
[COMPANY LEGAL NAME]
[REGISTERED ADDRESS]
[CONTACT EMAIL]
[DATA PROTECTION OFFICER / EU OR UK REPRESENTATIVE, IF APPOINTED]